App for Personal Trainers, Fitness Instructors and Sport Coaches
ZenBookr is the Italian app built for personal trainers who work at home, outdoors or in the gym. Set a kilometer radius from your base, manage automatic travel surcharges, accept 24/7 online bookings from the marketplace, with a client card tracking goals and physical limitations always synced to your phone. No more paper agendas, no more WhatsApp messages to juggle between sessions. Zero booking commissions: keep 100% of what you earn, with full transparency.
Features for personal trainers
Six features built for trainers who coach live, both inside the gym and out in the field.
Native mobile services
Set a kilometer radius from your base, automatic travel surcharges, calculated trip times. The client immediately sees whether you cover their area before booking. A feature very few competitors offer, and ZenBookr built it from day one for trainers who work outdoors and at home.
1-to-1 appointment calendar
See every session in a clean, focused calendar. Daily, weekly or per-client view. No overlaps: the system automatically checks availability before confirming a new booking, so you never end up with two clients in the same slot.
Client card with goals
Full profile for every client with a free-text notes field for goals (weight loss, muscle building, rehab), physical limitations, previous injuries, preferences. Session history populates automatically after each workout.
24/7 online bookings
Your clients discover your profile on the ZenBookr marketplace and book a session round the clock, even between two sets of squats. No more WhatsApp messages to handle while you're actively coaching someone else.
Integrated payments
Accept card payments straight from iPhone or Android via Tap to Pay (Stripe Connect, PCI-DSS Level 1 certified). Apple Pay and Google Pay supported. Cash logged manually to keep the full bookkeeping history.
Automatic push reminders
Push notifications sent automatically before each session, both to the client and to you. Reduces forgotten or missed sessions without you having to send reminders manually between one workout and the next. Lead times fully configurable.
How to get started
Four steps and you're live as a personal trainer on ZenBookr.
Configure your services
Add your services (1-on-1 PT, assessment session, outdoor training), duration and prices. Five minutes of initial setup.
Set your coverage area
Define the kilometer radius from your base (between 2 and 50 km) and the travel surcharges. ZenBookr automatically calculates the final price for every client based on distance.
Open bookings
Publish your profile on the ZenBookr marketplace. Clients start booking 24/7 from the browser, with no app to download, and immediately see whether you cover their area.
Run sessions and collect
Check the client card before the session, log any technical notes after the workout, accept payment via Tap to Pay and you're done.
For every kind of trainer
Whether you coach in the gym, outdoors or at the client's home, ZenBookr adapts to the way you work.
Personal Trainers
1-on-1 sessions at the gym or in your personal training studio. Manage appointments, detailed client notes, digital payments and automatic reminders in a single app.
Home PT
Workouts at the client's home with a configurable km radius from your base. Automatic travel surcharges, no more manual calculations at month's end.
Outdoor training
Sessions in the park, on the beach or in different spots. Specify the location in your profile, let clients know where you are, organize your week with flexibility.
Yoga and Pilates 1-to-1
Individual yoga, pilates, mobility or postural training sessions. Flexible calendar, direct online bookings, client card tracking limitations and goals.
Why personal trainers choose ZenBookr
Mobile services handled natively — km radius and travel surcharges calculated automatically
Client card with goals and limitations always synced to your phone, even while coaching
Online bookings from your clients without forcing them to download a dedicated app
Digital payments ready out of the box: Tap to Pay straight from your smartphone
Automatic push reminders before sessions: fewer no-shows, less time spent following up
Technology and reliability
ZenBookr is built on a modern technology stack, fully compliant with European regulation.
Made in Italy
Development, hosting and support handled entirely in Italy by an independent team. No outsourcing: the same people who build the software are the ones who answer when you need help.
GDPR + Stripe Connect
Data encrypted at rest on European servers, payments certified PCI-DSS Level 1, the highest security standard in the industry. Client cards never touch our servers.
Installable PWA
Runs from the browser on iPhone, Android, tablet and desktop. No App Store, no heavy downloads, no outdated versions floating around: updates are automatic and instant.
Frequently asked questions about the personal trainer app
The most common questions from personal trainers, sport coaches and fitness instructors before starting with ZenBookr.
Yes, it's one of the core features of ZenBookr for personal trainers. You set a starting point (your personal training studio, your gym, your home) and a custom kilometer radius. ZenBookr automatically calculates the distance from the client's address and applies any travel surcharges you define (per km, per band, flat). The client sees the final price already including the surcharge before confirming the booking.
Every client has a profile with a free-text notes field where you can record goals (weight loss, muscle building, post-injury rehab), physical limitations, previous injuries, preferences on schedules or training types. Session history populates automatically after each appointment. A structured version with dedicated fields for anthropometric parameters and measurable goals is on our roadmap for 2027.
ZenBookr lets you configure custom cancellation rules: define how many hours before the session the client can cancel for free, after which the session is charged in full or in part. The system automatically handles client notifications and any charge via Stripe Connect, so you don't have to chase anyone down.
Yes. You can specify in the service card where the session takes place (gym, outdoors, client's home, your own studio) and clients see the location before booking. For mobile services the km radius with automatic surcharges is active. For outdoor or personal studios you can list the address or leave it flexible to agree with the client.
Credit and debit cards accepted via Tap to Pay directly on iPhone or Android, with no external POS terminal needed. Apple Pay and Google Pay supported natively via Stripe Connect, PCI-DSS Level 1 certified. Cash is logged manually in the app's POS to keep the history complete. Client cards never touch our servers: everything is handled by Stripe in a secure, tokenized way.
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Learn moreReady to bring your PT business to ZenBookr?
Join the waitlist to be among the first Italian and European personal trainers using ZenBookr at launch. Thirty days of free trial, no credit card required, zero commissions on bookings, support in Italian and English straight from the team that built the platform.
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