Read calendar and manage bookings

Step-by-step guide

1. 1

   Access calendar from dashboard

   The Calendar Tab (📅, first tab bottom-left) is default screen on app open. 3 views:

   • Daily: today, 30 min slots. Default for smartphone.
   • Weekly: Mon-Sun, 1h slots. Default for tablet/desktop.
   • Monthly: overview, click day for details.

   Switch via top-bar tabs. Arrows ← → to navigate.

2. 2

   Interpret colors and icons

   Each appointment has color based on status:

   • 🟢 Green: confirmed
   • 🟡 Yellow: pending
   • 🔵 Blue: in progress
   • ⚫ Gray: completed and paid
   • 🔴 Red: no-show
   • 🟣 Purple: cancelled by client

   Additional icons: 🏠 home service, 💳 pre-authorized, ⭐ VIP/recurring client.

3. 3

   Create manual booking (walk-in)

   When client arrives without booking or calls:

   1. Click empty calendar slot (or "+ New booking")
   2. Select client: search address book or "New client"
   3. Select service from catalog
   4. Select stylist (if team)
   5. Set date/time
   6. Add internal notes
   7. Specify payment: cash on-site / pay online link / already paid
   8. Click "Save and confirm"
4. 4

   Modify existing appointment

   Click an appointment. Detail modal opens. You can:

   • Move date/time: drag&drop or "Modify date/time"
   • Change service
   • Change stylist
   • Add note (only visible to staff)
   • Cancel with reason

   Material modifications → client always receives confirmation email + updated reminder.

5. 5

   Manage no-show

   If time passes and client doesn't show:

   1. Wait 15 min courtesy buffer
   2. Open appointment, click "Mark as no-show"
   3. If configured no-show fee with pre-auth, charged automatically
   4. Client receives "You missed the appointment" email with charge

   After 3 no-shows, ZenBookr auto-flags client (future bookings always require pre-auth).

6. 6

   Print or export the day

   For paper agenda or daily backup:

   • Daily view > "Print" icon top-right
   • Export CSV with weekly appointments
   • Export calendar (.ics) to sync with Google/Apple/Outlook

   .ics export updates real-time: every new booking syncs within 5 minutes.